Tech Billiards Club

Table of Contents: 

Article I:            Name

Article II:            Purpose and Goals

Article III:            Membership

Article IV:            Officers

Article V:            Meetings

Article VI:            Club Affiliations

Article VII:            Activities

Article VIII:            Advisor

Article IX:            Rules of Order

Article X:            Amendments

Article XI:              Student Conduct    

Article I:         The student organization shall be known as the “Tech Billiards Club”

Article II:       Our purpose is to promote billiard activities at Texas Tech and in the surrounding community, while also helping improve students’ skills at billiard games. 

Article III:      Membership is open to anyone enrolled at Texas Tech; however, only registered Texas Tech students may hold office or participate in NAC tournaments and events. Failure to abide by rules of the Tech Billiards Club or Texas Tech University will result in expulsion of membership. Expulsion will become effective upon a unanimous vote of the Executive Committee. Dues will be decided annually by members vote to offset cost of running the club.

Article IV:      Tech Billiards Club officers which constitute the Executive Committee:

                        President duties include:

                                    Overseeing and running meetings

                                    Scheduling meetings

                                    Being the liaison to the advisor and external functions

                                    Servicing as publicist by informing the public

                                    Any other duties that should come up

                        Vice President duties include:

                                    Assisting the President in duties

                                    Acting as President in his/her absence

                                    Chairs and oversees special assignments as assigned

                        Secretary duties include:

Keeping and distributing information to members via email or by phone

                                    Maintaining accurate membership lists

                                    Arranging publicity for organization events

                        Treasurer duties include:

                                    Collecting dues and debts owed to the organization

                                    Preparing annual budget

                                    Ensuring organization adheres to allotted budget

                                    Reporting on financial matters to Executive Committee

                        Web Officer

                                    Maintains organization website

                                    Updates organization website as needed

                                    Develops and maintains organization email lists

                        ---All officers serve one year from April to April. Positions are to be filled by secret ballot of members present at the election meeting at which candidates may make a short campaign speech.

                        ---Members and President automatically select unopposed candidates. The President breaks tied votes.

                        ---Any officer who fails to attend regular meetings without giving notice shall receive a warning letter. If the warning letter is ignored, the officer may be removed by majority vote of the Executive Committee.

                        ---An officer can be removed from office only by unanimous request for resignation by all other officers in a private meeting. If the officer refuses to resign, a vote for removal by a two-thirds majority of club members present at the following scheduled club meeting shall be required to remove the officer.

                        ---If an officer resigns or is removed, an election must be held to fill the vacancy. The election shall be held according to the rules for regular elections. The remaining officers shall assume the duties of the vacant officers until it is filled.

Article V:       Members and elected officers, through a majority vote, shall hold meetings weekly at a designated time and place. Irregular meetings will be posted via email and on website as information is available. Tournaments will be announced, as dates are known.

Article VI:      The Tech Billiards Club is not affiliated with any other organization.

Article VII:    Proposed activities include:

                        ---To attend weekly meetings.

---To attend tournaments held by other billiard organizations from Texas universities.

---To host billiards tournaments at Texas Tech University and the surrounding community.

                        ---To host billiards tournament where other student organizations from Texas universities will attend.

                        ---To attend tournaments within the city of Lubbock, Texas.

                        ---To study and practice billiards.

Article VIII:   The advisor shall be chosen by the Executive Committee. The advisor’s responsibilities include:

                        ---Assisting student leaders and members with administrative details.

                        ---Act as liaison between Texas Tech University and the Tech Billiards Club departments.

                        ---Meeting regularly with the Executive Committee to discuss organizational matters.

Article IX:      Procedures will be handled according to Robert’s Rule of Order.

Article X:       In adopting amendments, any amendment requires a proposer and seconder, who must be dues paying members, and majority vote decides the adoption. Any person not up-to-date on their dues will forfeit their right to a voice or a vote.

Article XI:      All members agree to abide by the rules and regulations set forth in the Texas Tech Student Affairs Handbook, Code of Student Conduct and will sign an agreement stating as a member he/she will abide by the rules.